Listings Administrator
Application Deadline: 22 August 2025
Department: Other Legal Roles
Employment Type: Full Time
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Description
Arthur Cox is one of Ireland’s leading law firms. For over 100 years, it has been at the forefront of developments in the legal profession in Ireland. An international firm encompassing all aspects of corporate and business law, the firm has over 90 partners and a total staff of over 850 in offices in Dublin, Belfast, London, New York and the Silicon Valley.We are looking to enhance the already excellent and dedicated team of professionals which currently make up the thriving and successful listing group.
This is a fantastic opportunity to work across most aspects of the Listing business, providing you with a broad base of experience from which to build a career in listings. You will be trained and gain hands on experience whilst also adapting your skills to the below responsibilities. This is a fast paced, volume driven business. It’s a wonderful opportunity for the successful candidate.
Key Responsibilities
Billing and all billing related items:- Assist with issuing all invoices and ensure they are sent to client via our accounts team.
- Coordinating with other departments internally to ensure all information captured on invoices.
- Obtaining matter codes when needed.
- Investigate invoice queries as they become due.
- Liaising and dealing with internal queries on invoicing.
- Assist with Euronext Dublin and Central Bank reconciliation on a monthly basis.
- Assist with internal reconciliations between our accounts team and listing team.
- Ensuring timely billing on all transactions and assisting all team member in this regard.
- Assist with getting downloads done by ensuring correct information is catered for in the systems.
- Assisting in the KYC process internally for new client set up – full training provided.
Other:
- Maintaining spreadsheets to ensure services are provided in a co-ordinated, streamlined and efficient manner.
- Participating in projects to improve efficiency of services already provided.
- Supporting the team with varied ad hoc queries and tasks.
- Assisting with some travel arrangements and diary appointments.
- Organising meetings and assisting with meeting agendas.
- Work closely will all team colleagues to achieve the above.
- Enhancing an already vibrant working environment.
Skills Knowledge and Expertise
- Team player with strong interpersonal and analytical skills.
- Ability to process large volumes of material in a busy environment.
- High standard of verbal and written communication skills.
- Self-motivated, positive, innovative, and highly proactive.
- Ability to work independently and as part of a team.
- Confident and enthusiastic manner.
- Good organisational and interpersonal skills.
- Excellent problem-solving skills.
- Ability to work well under pressure and meet tight deadlines.
- Flexible and adaptable to a changing business environment.
- Demonstrate good judgement and proactivity.
Benefits
We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:- Competitive salary and bonus structure
- 25 days annual leave
- Leading hybrid working policy
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees