Clarecare is a professional social enterprise with charitable status, providing a range of person-centred social services to individuals and families in County Clare for over 55 years. Current services include Family Support, Older Person Services and Bushypark Residential Addiction Treatment Centre. Clarecare's headquarters are based in Ennis with local offices in Bushypark, Shannon, Kilrush, Killaloe and Ennistymon. Further information is available on: www.clarecare.ie www.bushypark.ie
Our Mission: is to provide person-centred services to individuals and families within our communities.
Our Vision: is to be the trusted quality care provider within our communities by supporting individuals and families to reach their full potential.
Our Core Values: Collaborate Accountability Respect Empathy Trust
JOB DESCRIPTION
Job Title: Accounts Assistant - Finance Department
Job Location: The position is based in Ennis, Co. Clare and may from time to time, require some travel to other Clarecare locations. This position is an on-site role.
Reporting to: Head of Finance
Hours of Work: This is a full-time permanent role (subject to successful completion of 6-month probation). Full-time hours 9.30am to 5.00pm with 30 mins lunch break over 5 work days per week (Monday to Friday inclusive). Flexibility and willingness to work outside of normal hours of work on occasion may be required.
Annual Leave: 26 days annual leave per annum (Jan-Dec).
RESPONSIBILITIES OF THE POSITION:
Key Responsibilities include:
Manage Purchase Order System - SmartOffice.
o Template supplier invoices
o Check invoice against purchase orders and goods received note
o Coding supplier invoices
o Upload supplier invoices to accounts system once all matched
Reconcile supplier statements to invoices received in SmartOffice.
Handling supplier queries on a timely basis.
Review Aged Creditors at month end and supplier reconciliations.
Maintain a register of current suppliers and ongoing review of Contracts.
Assist Service Managers and Line Managers (as Budget Holders) with overall responsibility for management and/or delivery of contracted-in services.
Support cash handling and bank lodgments.
Receive Petty Cash returns and post to the accounts system.
Administer cheque requisitions file.
Post cheques written to accounts system.
Other relevant tasks/duties as assigned by Line Manager, including payroll support from time to time.
Adhere to strong internal controls to ensure best practice.
Perform any related duties as may be required from time to time.
General Responsibilities include:
To report to the Head of Finance.
To adhere to Clarecare's policies and procedures in relation to all work with Clarecare.
To maintain files in accordance with Clarecare's standards in order to ensure that good record keeping practices are in place.
To maintain strict principles of confidentiality in all areas of work.
To support the work of various departments/services within Clarecare.
To attend supervision sessions with your Manager.
To perform such other duties appropriate to the office as may be assigned to you by the Head of Finance.
REQUIREMENTS/QUALIFICATIONS FOR THE POSITION:
Essential Requirements:
Using Accounts applications preferably Sage, have a minimum of 2 years relevant experience in accounts payable.
Strong technical, organisational and attention to detail skills, with the ability to meet strict deadlines.
Proven interpersonal skills with the ability to work on own initiative and as part of a team.
Excellent computer skills including accounts applications, MS Excel, Word, Outlook.
Flexibility to meet changes in working requirements.
Ability to communicate at all levels in the organisation.
Ability to maintain the principles of confidentiality in all areas of work.
A positive 'fit to work' medical.
A positive Garda vetting disclosure through Clarecare.
Two positive written employment references (current & most recent employers)
Desirable:
Ideally, Accounting Technician Qualified (desirable/not essential).
Experience of using Purchase Order Matching System - SmartOffice.
Experience of using accounts systems - Sage 50 Accounts.
Used to working to month end deadlines.
Full clean driving licence with a commitment to indemnify Clarecare as the employer.
A knowledge of the philosophy and & ethos of Clarecare.
SALARY & BENEFITS:
The maximum gross salary for this position will be €31,590 gross per annum (relevant to experience) and will be paid monthly in arrears into a nominated Bank Account by EFT.
26 days annual leave per annum excluding Public Holidays.
Free access to Employee Assistance Programme Services via VHI.
Defined Contribution Pension Scheme Membership (including up to 8% Contribution by Clarecare) on successful completion of probation (6 months).
Payroll deduction facility for Health Insurance cover.
Cycle to Work Scheme.
Access to Sick Pay Scheme on successful completion of probation (6 months duration).
Access to Clarecare's Wellness Programmes.
NOTE: The above list of duties is not exclusive or exhaustive. Unforeseen policy changes or emerging needs may create new and different demands on the position. The post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.
