Holmes O’Malley Sexton
Job Title : Administrator – Probate
Reporting to : Immediate Solicitor/Partner
Location: Limerick, on-site, full time
Role Purpose
To provide administrative support for a busy probate department, ensuring the smooth running of client matters, efficient file management and excellent client service.
Key Responsibilities
- Open, maintain and close files.
- AML compliance.
- Diary management, scheduling meetings and monitoring deadlines.
- Photocopying, scanning, filing and archiving of documents.
- Assist in preparing and maintaining estate accounts, ledgers and financial statements.
- Process payments, lodgements and invoices as directed.
- Maintain up to date case management systems and databases.
- Act as first point of contact for client queries.
- Prepare standard letters.
Key Skills & Competencies
- Strong organisational and administrative skills.
- High attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency in Microsoft Office and case management systems.
- Ability to manage multiple priorities and deadlines.
- Professional manner when dealing with clients.
Qualifications and Experience
- Previous experience in a legal, financial or professional services office desirable (probate/private client experience a distinct advantage but not necessary).
- Strong administrative background required.
Personal Attributes
- Empathetic, approachable and client focused.
- Reliable, proactive and able to work both independently and as part of a team.
- Flexible and adaptable to changing priorities.
This position offers an attractive remuneration package and exceptional career prospects. Benefits include:
- Competitive salary - dependent on experience
- Additional annual leave days
- Sick pay entitlements
- Pension
- Life cover and PHI income protection cover
- Death in Service cover
- Paid professional subscriptions
- Travel Saver Incentive Scheme
- Bike to Work Scheme
- Employee Wellness Programme
- Fresh fruit daily
- Organised sports and social activities
- Employee Assistance Programme for you and your family members
- Free eyesight testing
- Free annual flu vaccine
- Dry cleaning collection and delivery service
Job Type: Full-time
Job Types: Full-time, Fixed term
Benefits:
- Additional leave
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- Sick pay
- Wellness program
Work Location: In person
Application deadline: 22/04/2024
Reference ID: PD TW LS 3 24
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