The Office Administrator is responsible for ensuring the smooth operation of the office by coordinating procedures, resources, and services. This role involves a variety of administrative and clerical duties, including managing supplies, supporting staff, liaising with service providers and maintaining a productive and secure work environment. The role will also include receptionist duties such as answering phone calls, greeting visitors, and handling client queries in a professional and efficient manner.
Responsibilities of Role
1. Guest & Visitor Management
- Greet all guests professionally and courteously upon arrival.
2. Administrative Support
- Oversee office operations including postage, deliveries, supplies, and phone line management.
- Liaise with building management providers and coordinate with the security company when equipment (e.g. cameras, access systems, alarms) malfunctions.
- Support printing/scanning needs for office or site staff, including printing tags for sites.
- Provide back-up support to the Receptionist and assist with cover as required.
- Support the Health & Safety team with administrative duties.
- Report and respond to any security incidents within the office; complete end-of-day checklists to ensure all areas are locked and secure.
- Translation and printing of any company documentations.
3. Procurement & Ordering
- Maintain inventory and place orders for office stationery, kitchen, and canteen supplies.
- Liaise with Dunnes Stores for weekly food deliveries.
- Organise catering for training sessions and larger meetings.
- Arrange lunch for external meetings and airport transfers via taxi or coach for staff/visitors.
- Explore agreements with local taxi companies to secure competitive rates.
- Investigate letterbox access within the industrial estate for incoming/outgoing post.
4. Facility & Repairs Management
- Oversee general facility maintenance, including cleaning, catering, and kitchen organisation (e.g. bins removal).
- Maintain a repairs log for issues relating to lighting, plumbing, air conditioning, and IT equipment.
- Liaise with vendors for necessary repairs to office equipment such as phones, laptops, printers, etc.
5. Meeting & Training Room Coordination
- Ensure rooms are prepared, clean, and technically set up for calls or presentations.
- Provide back-up support to Patricia for meeting room management
Job Types: Full-time, Permanent
Pay: €33,000.00-€36,000.00 per year
Benefits:
- Company pension
- On-site parking
Work Location: In person
