Office Administrator

Wilo Ireland is part of the Wilo Group. Founded in 1872 as copper and brassware factory in Dortmund, Germany, Wilo has evolved from being a local specialist to a global player. Wilo is a leading premium manufacturer of pumps and pump systems for Building Services, Water Management and Industry.

We are offering an excellent opportunity for the right candidate to join our Dublin team on a 12-month maternity cover contract.

As Office Administrator, you will play a key role in ensuring the smooth and efficient running of our office. This includes overseeing day-to-day operations, coordinating employee movements, managing general administrative tasks, and providing support across different areas of the business.

Main Responsibilities:

· Provide assistance to the Managing Director and Management Team

· Email and communication management

· Travel and Itinerary planning

· Answer all incoming calls

· Meet and greet visitors to the office

· General day to day administration of the office

· Manage all incoming and outgoing post

· Maintain a filing system both digital and manual if required

· Manage the canteen facilities and all consumables

· Main contact for all office supplies and service providers

· Manage the staff holiday calendar

· Manage staff time and attendance and report absence to HR Manager UK & IE

· Order and maintain marketing material and stock levels

· Liaise with UK and Group Marketing department

· Manage Wilo IE social media profile and campaigns

· Assist with Customer logistic requirements and order processing

Skills and Requirements:

· Ability to multitask and prioritise tasks

· Excellent attention to detail

· Proactive planning

· Discretion and confidentiality

· Proficient in Outlook, Word, Excel and PowerPoint

· Able to use initiative and be resourceful

· Strong communication skills

· Ability to build relationships

· A proactive and can-do attitude

How to Apply:

If you have the skills and experience to apply to this role, we would love to hear from you. Interviews to be held on Tuesday 2nd September and Wednesday 3rd September.

Job Types: Full-time, Temporary

Job Type: Full-time

Pay: €27,000.00-€40,000.00 per year

Benefits:

• Company pension
• On-site parking

Ability to commute/relocate:

• Calmount Park, Calmount Avenue, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Experience:

• office administration : 3 years (required)

Work authorisation:

• Ireland (required)

Work Location: In person