JOB DESCRIPTION
Role: People & Culture Administrator
Location: Grace Park road, Drumcondra, Dublin 9
Hours: 39 hours per week
Duration: Permanent
Overall Purpose of the Post:
ChildVision, the national centre for the education of blind children, located in Drumcondra, Dublin 9, is seeking a highly motivated and qualified People & Culture Admin to join our team. This is an exciting opportunity to contribute to a significant period of transformation within the People & Culture function as we roll out new technology systems and management practices.
As a key member of a fast-paced People & Culture team, you'll be responsible for a wide range of administrative and operational tasks.
Key Responsibilities:
Recruitment and Onboarding:
- Assist with the full recruitment and selection process, including the smooth onboarding of new staff.
- Support hiring managers drafting job descriptions and assigning T+C’s, in line with job grade (salary scales, annual leave etc.)
- Collect references and process garda vetting in line with best practices and policies
Administration:
- Manage day-to-day administration, including data entry, maintaining employee records, processing starters and leavers
- Issue correspondence for current and past employees
- Manage and maintain leave entitlements across multiple departments
System and Records Management:
- Maintain the Strandum HR System and physical HR files, ensuring accuracy and confidentiality.
- Support and action any updates and/or new implementations
Reporting:
- Compile reports on staff metrics and key performance indicators (KPIs) to support data-driven decisions.
Employee Support:
- Serve as a primary point of contact for employee and management queries, providing accurate and timely information.
- Exercise sound judgement when escalating queries to relevant department heads/ line manager.
- Explain complex policies and guide employees through our handbook
Training and Development:
- Facilitate training sessions and deliver training to management, as well as provide administrative support for internal and external training events.
Payroll Support
- Support payroll in terns of absences reports and reporting of other leaves which may affect salaries.
Teamwork:
- Work effectively as part of an interdisciplinary team.
- Communicate effectively with colleagues, managment, and other stakeholders.
- Contribute to a positive and supportive work environment.
Essential Qualifications and Experience:
- A minimum of a Diploma-level Human Resource Management qualification.
- Excellent communication and interpersonal skills.
- Excellent working knowledge of HR best practices in the Irish context.
- Strong working knowledge of the Microsoft Office suite.
- Ability to work independently and as part of a team.
- Strong organizational and time-management skills.
Desired Qualifications and Experience:
- CIPD Membership
- Prior experience using HR information systems (HRIS).
- Strong administrative, organizational, and interpersonal skills.
Terms & Conditions:
Reporting to:
Director of People & Culture
Probation:
A probationary period of 6 months applies, wherein 3 probationary meetings will take place to review your performance and suitability for appointment. The probationary period may be extended or terminated for any reason at ChildVision’s discretion.
Annual leave:
Annual leave entitlement is 25 days’ (pro rata) per annum
Pension Scheme:
ChildVision operates a contributory pension scheme, which all employees may join.
Garda Clearance/ Police Clearance:
These will be required for all prospective employees who will undertake relevant work or activities relating to children or vulnerable persons. Declaration from the national vetting bureau and 3 references will be collected during the onboarding process. This will include any state outside of Ireland where the candidate has resided for a period of 6 months or more.
Pay:
Salary Scale Range €27,895- €44,863 (Pro rata)
Sick Pay:
All periods of sickness exceeding 3 days must be medically certified.
Weekly medical certificates are required thereafter. The Company reserves the right to have you examined by an occupation healthcare assessor.
