Accounts Payable Specialist - Grade IV
Principle Duties and Responsibilities:
- Recording, processing, and coding of supplier invoices to the hospital's chart of accounts with a high degree of accuracy and compliance.
- Resolve issues related to purchase orders, goods receipt mismatches, invoice discrepancies, and payment queries.
- supplier statements are reconciled monthly, with appropriate action points to resolve any discrepancies.
- Awareness of The Hospital's financial policies including : Statutory Withholding Tax (PWST), and procurement guidelines.
- Support external audits and internal financial reviews by preparing relevant AP reports and reconciliations.
- Development of relevant skills to improve efficiency in managing high invoice volumes.
- Active participant in collaborative thinking and positive working environment where staff are empowered to contribute to service improvements.
- Foster strong relationships with assigned suppliers, goods-in personnel, internal buyers, and other stakeholders to ensure efficient resolution of AP-related queries and disputes.
- Pro-active in escalations to address vendor and departmental concerns.
- Maintain effective communication with internal and external stakeholders, ensuring transparency and adherence to financial governance standards.
- A key stakeholder in process improvements, including the adoption of technological advancements, to improve invoice processing times and reduce errors.
- Follow agreed AP procedures that align with national standards, HSE guidelines, and procurement regulations.
- Utilize and optimize the hospital's financial systems, including Advanced Business Solutions' software: eFinancials, and PIM.
- Maintain proficiency in Microsoft Excel, Outlook, and Teams and communicate effectively.
- Support system upgrades, testing, and troubleshooting to ensure minimal disruption to AP processes.
- Ensure adherence to Health and Safety legislation, national policies, and data protection protocols.
Criteria:
- Experience in an Accounts Payable role in a complex, high-volume environment.
Desirable Criteria
- Experience in a healthcare setting or public sector environment.
- Knowledge of healthcare regulations and compliance is desirable.
- Familiarity with HSE financial regulations, purchase-to-pay procedures, and procurement guidelines.
- Experience in leading technology/process transitions within an AP function.
Closing date: Friday 1st August 2025, 1pm
The MUH reserve the right to create a panel for this post from which permanent, fixed term and specified purpose vacancies of a full or part time duration may be filled.